Cummins Inc. Executive Secretary in Singapore, Singapore
Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision.
Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests.
Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
Assists with data collection, data entry and report generation on various departmental related activities.
Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
Documents and maintains departmental policies and procedures.
Participates as a team member on departmental related business improvement assignments and projects as needed.
Performs other routine administrative activities as needed per the established procedures of the organization and/or department.
Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Customer focus - Building strong customer relationships and delivering customer-centric solutions.
Ensures accountability - Holding self and others accountable to meet commitments.
Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.
Data Analytics - Interprets information relying on knowledge of business or functional frameworks, and leverages analytical problem-solving tools to draw conclusions and communicate meaningful patterns that drive business insights; assesses quality of data as an initial step of the analysis.
Education, Licenses, Certifications
High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
Requires some work experience or intermediate level knowledge obtained through education, training or on-the-job experience.
Provide comprehensive and efficient administration, as well as secretarial support to the Singapore leadership team.
Ability to ensure confidentiality in all matters dealt with.
To co-ordinate meetings (both internal and external) as required by the Singapore team.
To arrange and co-ordinate travel arrangements for the Singapore leadership team. This is inclusive of expense reports and passport / visa requirements.
To co-ordinate customer / distributor / supplier visits and provide support for major events such as offsite HOD meeting for leaders
To draft emails, letters, minutes and reports as requested by Singapore leadership team.
To provide major KPI weekly and monthly reports timely and accurately with fundamental trend analysis
To maintain records and files, operating and maintaining office equipment, monitoring office expenditures via Ariba systems to ensure proper cost management is practised at all time.
To co-ordinate employee related welfare and recreation activities
To provide administrative support for facility function and contracts management on a need to basis.
To empower employees to work collaboratively internally and externally, but also independently with the ability to make decisions; embrace opportunities for increasing responsibilities and good working conditions that are health and safety conscious
Job GENERAL MANAGEMENT
Primary Location Singapore-South West-Jurong-Singapore, Singapore, CWT Logistics Whse Office
Job Type Experienced - Exempt / Office
Recruitment Job Type Office
Job Posting Feb 3, 2020, 7:32:18 PM
Unposting Date Ongoing
Req ID: 20000027