Cummins Inc. Sales Group Support Associate / Executive Assistant, DBU in Minato, Japan
Sales Group Support Associate / Executive Assistant, DBU
カミンズジャパン代表（外国人）の秘書全般業務 (約30%)＋セールス/マーケティングのサポート業務（約50、60%) その他サポート業務 (約10%) －随時変更可能性あり
Acts as an extension of senior management ensuring a positive customer experience while being the representative of senior management to others.
Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, overseeing visitors, routing callers and answering questions and requests.
Anticipates to the needs of senior management and manages his/her schedules.
Arranges and coordinates travel arrangements including expense reports and visa/passport requirements.
Gathers, compiles, verifies and analyses information for management' use in documents such as memos, letters, reports, speeches, presentations and news releases.
Facilitates smooth communications between senior management and coworkers and between senior management and external parties such as media, customers, vendors and the public.
Maintains the security and confidentiality of management' records and files.
Monitors, reviews and approves standard expenditures to ensure the activities of the office are conducted within established budgets.
Reports required information on a regular basis as assigned (e.g. monthly).
Performs various tasks using independent judgement and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
Act as formal resource for colleagues with less experience.
Completes other activities for senior management upon request and/or as required.
Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Customer focus - Building strong customer relationships and delivering customer-centric solutions.
Ensures accountability - Holding self and others accountable to meet commitments.
Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.
Data Analytics - Interprets information relying on knowledge of business or functional frameworks, and leverages analytical problem-solving tools to draw conclusions and communicate meaningful patterns that drive business insights; assesses quality of data as an initial step of the analysis.
Education, Licenses, Certifications
High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
Significant work experience and in-depth knowledge obtained through specialized training and relevant experience.
Consolidates and distributes repetitive sales reports, creates ad-hoc sales reports under limitedsupervision.
Revises templates, consolidates data from others, provides as forecasting input under limited
Runs complicated tasks, documents ad-hoc tasks on systems and tools (e.g. salesforce, WWSPS,BMS, Portal) under limited supervision.
Periodically evaluates the user-entered data hosted on the systems to ensure completeness andidentifies improvements.
Native level Japanese language proficiency is strictly needed
Job GENERAL MANAGEMENT
Primary Location Japan-Tokyo-To-Minato-Japan, Minato-ku, CJL Office
Job Type Experienced - Exempt / Office
Recruitment Job Type Office
Job Posting Sep 17, 2020, 1:13:45 PM
Unposting Date Ongoing
Req ID: 200002E6